Baltic Representative Office OÜ's (Ixinium.io) anti-money laundering (AML) and know-your-customer (KYC) processes
Money laundering is the process whereby the financial proceeds of a crime are disguised to give the impression of legitimate income. Often criminals target financial service providers through which they attempt to launder criminal proceeds without raising suspicion. In many cases, laundered funds are used to fund further crime or to finance terrorism. Sometimes both.
As a means to combat money laundering and to counter terrorist financing (CTF), most countries have implemented AML and CTF legislation which imposes obligations on financial service providers. Although it is not always clear in some of our countries, where we have a presence, whether these obligations fall on cryptocurrency providers, these laws, together with guidance from regulators, applicable task forces and industry best practice, form the cornerstone of Baltic Representative Office OÜ’s approach to AML and CTF. As such, Baltic Representative Office OÜ has implemented systems and controls that meet the standards applicable to regulated sectors such as banking. This decision reflects our desire to prevent money laundering and terrorist financing.
Key components of our AML and CTF framework include the following:
•	The appointment of a Money Laundering Reporting Officer (MLRO). This is an individual with a sufficient level of seniority and independence who is tasked with the responsibility of overseeing compliance with the relevant legislation, regulations, rules and industry guidance;
•	The appointment of an independent risk committee which reports to our board of directors regularly on all risk and compliance matters;
•	Establishing and maintaining a risk-based approach to the assessment and management of money laundering and terrorist financing risks;
•	Establishing and maintaining a risk-based approach to Customer Due Diligence (CDD), including customer identification, verification and KYC procedures. To ensure we meet these standards, our customers are required to provide certain personal details and documents when opening a Ixinium.io Account:
For individuals:
Photo identification showing full name which corresponds to the name in which the customer account is being opened. Any one of the following is acceptable:
•	Passport
•	Driving license (if contains photograph of individual)
•	National ID Card
•	Armed Forces ID Card
For all Passports/Identity Documents ensure the following:
•	The document is valid and shows the issue and expiry dates
•	The photograph is clear and all features are visible
•	The page showing signature is included
•	The place of issue and passport number details are included and are clearly legible
•	Nationality details are included
Proof of residential address which shows the name of the customer opening the account (documents showing joint names for couples are acceptable). Any one of the following:
•	Valid, full driving license (unless already provided as proof of identity)
•	Utility bill (such as gas, water, electricity, although NOT a mobile phone bill)
•	Television license
•	Home or motor insurance policy document or certificate
•	Bank or building society statement from a financial institution which is, in the opinion of BitcoinBro (in its absolute discretion), reputable
•	Council tax (or equivalent) bill
All documentation must be from a recognised or verifiable provider and must not be more than three months old.
In addition, Baltic Representative Office OÜ (Ixinium.io) reserves the right to request additional professional references for KYC purposes in its absolute discretion.
For companies and other corporate bodies:
Each of the following:
•	Certificate of incorporation and memorandum and articles of association
•	Latest annual return
•	Latest statutory report and accounts
•	Current shareholder and director registers
•	Resolution of the Board of Directors to open an account and identification of those who have authority to operate the account
•	Full CDD documentation on each director (see “for individuals” above)
•	Full CDD on any company which controls the company applying for the Ixinium.io account
Full CDD documentation on each ultimate beneficial owner of more than 20% of the company’s share capital. Where there are corporate shareholders, documentation confirming the identity of the ultimate individual beneficial owners must be provided.
The nature, and extent, of what is required is guided by the customer’s purchase limits and, in some cases, the customer’s country of residence. In certain circumstances, Baltic Representative Office OÜ (Ixinium.io) may perform enhanced due diligence procedures for customers presenting a higher risk, such as those transacting large volumes and Politically Exposed Persons (PEPs);
•	Establishing and maintaining risk-based systems and procedures for the monitoring of ongoing customer activity;
•	Establishing procedures for reporting suspicious activity internally and to the relevant law enforcement authorities as appropriate;
•	Maintaining appropriate KYC records for the minimum prescribed periods;
•	Providing training on the framework and raising awareness among all relevant employees;
•	Designing systems and controls to allow Baltic Representative Office OÜ to comply with all required sanction screening processes imposed by, for example, the United Nations, European Union, UK Treasury and US Office of Foreign Assets Control (OFAC) and to take measures to prevent transacting with individuals, companies and countries appearing on these sanctions lists.
Contact us
To contact us, please email office@ixinium.io
Important Note: Disclosure of user information
Baltic Representative Office OÜ does not rent, sell, or share personal information about you with non-affiliated party or companies. If you have submitted user information to us through an e-mail or through web forms, Baltic Representative Office OÜ maintains your security by ensuring that the information is only distributed within Baltic Representative Office OÜ and associated websites, Baltic Representative Office OÜ affiliates and partners, who are all responsible for responding to your requests either directly or indirectly. We may disclose information to trusted partners who work on behalf of or with Baltic Representative Office OÜ under extremely strict confidentiality agreements. We may also disclose information when it is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law.
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